Inviting and managing team members
Inviting and managing team members
Bring your colleagues into MediaMagic Verify, give them the right level of access with roles, and adjust those roles as your team changes.
Inviting members
You invite people to your organisation by email. Once invited, they can sign in and join your workspace to start collaborating on submissions, issues and reviews.
When inviting someone, you assign them a role that controls what they can see and do.
Roles
Access is set in two layers — an organisation role and a workspace role. When you invite someone you choose both.
Organisation roles
Role | What it's for |
|---|---|
Organisation Admin | Manages the whole organisation, including billing, integrations and members. |
Organisation Member | A standard account holder; their workspace role determines what they can do. |
Workspace roles (assigned to an org member, per workspace)
Role | What it's for |
|---|---|
Workspace Admin | Full control of a workspace — settings, members, integrations, sidekicks, tags and folders. |
Workspace Member | Works with submissions, issues, review and sharing — but can't configure sidekicks, integrations, members or tags/folders. |
Submitter | Can submit assets and see only their own submissions in that workspace. |
The same org member can have a different workspace role in each workspace they belong to. For the full breakdown of what each role can do, see Roles and permissions explained.
Changing roles and permissions
As responsibilities shift, you can change a member's role. Updating someone's role immediately adjusts their permissions — for example, promoting a Submitter to Workspace Member lets them review the full workspace, or to Workspace Admin for management access.
Because access is enforced server-side, role changes take effect for what a member can actually do, not just what they see.
Who can manage members
Member management is an admin responsibility:
Org Admins can manage members across the organisation, including billing and organisation-wide settings.
Workspace Admins can manage members and settings within their workspace.
Workspace Members and Submitters can collaborate on or submit work, but can't invite people or change roles.
Tip: Give people the lowest role that still lets them do their job. You can always promote them later if they need more access.